Successful mobilisation

A successful mobilisation is one of the most exciting times in the life of a contract. It is time of change where we meet new customers, establish new client relationships, introduce our style and, most importantly, welcome new people to our team.

I say ‘most importantly’ when referring to the team, because they are THE vital ingredient to ensure mobilisation success. In a traditional restaurant, you have plenty of time to train team members, often several weeks of lead time and potential soft openings where you can test and tweak your offer and service. This is rarely the case in the contract catering environment.

The TUPE process

The usual mobilisation in contract catering allows for team meetings during the TUPE process, but you never usually get to work or train the team until the weekend prior to your first day of service. Or quite often, only on the launch date. We work in a new environment, with a new team and new customers from the minute we begin. This is a prospect that would send most caterers running for the hills.

In contract catering, this is where the excitement lies. To be successful in this arena, you must do three key things very well. 1. Plan every aspect, 2. Be flexible and agile enough to adapt our offer where required once we have begun and 3. Engage the new team.

Military planning

With a such a tight window until launch, we plan every aspect of the menu, equipment, marketing and customer engagement with military precision. The quality of the conversations we have with the team and the client during the lead up to opening is vital. We also plan in contingency for things that may not quite go to plan. Equipment can fail. TUPE team members can choose not to join you and have no obligation to confirm this until they day they begin and suppliers can let you down. But we rarely encounter problems because we plan for every eventuality.

Flexibility and agility

Being flexible and agile is the second vital ingredient. Even with best planning, there can always be a surprise. Your customers may not be as keen on that new street food concept that worked so well in the building next door. You may have removed something that they absolutely adored. Because flexibility is part of our DNA, we quickly adapt our offer to ensure we attract customers in those vital opening weeks.

Engaging the team

Above all, mobilisation only works when the new team come on-board and share our vision. The team will be the ones responsible for delivering our food offer. We engage the team by ensuring they meet our owners, directors and their line managers during the TUPE process. It is a wonderful opportunity to really help them understand our values, culture and style. We make sure the team understand what things will look like, how food will be prepared, and what training and support they will receive. Regular review meetings and feedback sessions allow the team to contribute to any adaptations we make. And when they’re ready, we do not clip their wings, we let the team fly. We’ve found this approach not only gets great results, but gives us one of the highest TUPE team retention rates in the industry. Something we are very proud of.

So when you’re planning a change, the mobilisation process sounds daunting but our approach shows there’s no need to panic. All you have to do is plan, be ready to adapt, and love your team. If you get it right, it’s a beautiful thing.

To discuss how our catering could improve your workplace contact us.